Procurement and Materials
Mitsui High-tec Group’s business activities are supported by suppliers who provide us with a wide range of equipment, materials, and services.
We promote CSR procurement and believe that in order to realize a sustainable society, it is important to work with our suppliers throughout the supply chain to promote procurement activities that take into consideration global environmental conservation, compliance with laws and regulations, respect for human rights, labor and health and safety, ensuring the safety and quality of products and services, maintaining and promoting information security, fair trade, and corporate ethics.
Therefore, with the aim of promoting CSR activities with our suppliers and achieving sustainable growth, we have established the “Basic Procurement Policy” and “Procurement Standards,” which summarize our thinking on procurement activities, as well as the “CSR Procurement Guidelines,” which give concrete form to these policies, and we ask for your active cooperation in these efforts.
Basic Procurement Policy
Mitsui High-tec Group will conduct procurement activities based on the following policies when procuring materials, equipment, services, etc. necessary for its business activities.
Fair and equal trading practices
We build sustainable, growing relationships with our suppliers.
Building Partnerships
We provide all suppliers with a fair opportunity for trade.
Compliance
We will comply with domestic and international laws and regulations, as well as social norms, including responsible mineral sourcing.
Green Procurement
We will thoroughly manage hazardous chemical substances based on an environmental management system and promote environmentally friendly green procurement.
Confidentiality
We will strictly manage any confidential information obtained through purchasing transactions and will not disclose it to third parties without the supplier’s consent.
We will not illegally obtain, use or infringe on the intellectual property rights of third parties, including patents, utility models, designs and trademarks.
Maintaining Sound Business Relationships Based On Corporate Ethics
We will reject all ties with antisocial forces, adhere to thorough corporate ethics, and conduct fair, impartial, and transparent transactions.
We will not accept any entertainment, money or gifts, or other benefits, except as clearly permitted by applicable laws, regulations, and accepted social and commercial practices.
Procurement Standards
We place importance on the following points when procuring:
- Comply with laws, regulations and social norms, and take into consideration human rights and the environment.
- The company has stable business operations and is able to continue its business relationship.
- The quality, delivery date, and price of the products and services supplied will be appropriate.
- Information security management is being carried out appropriately.
- Engaging in safety and health activities.
- Intellectual property rights are properly managed.
- Establish a supply chain BCP to establish a system for maintaining supply even in the event of a disaster or other unforeseen circumstances.
- Have highly specialized technical capabilities and be proactive in making technical proposals.
CSR Procurement Guidelines
We have established the Mitsui High-tec Group CSR Procurement Guidelines to help our suppliers understand our approach to CSR promotion and what we ask of them. We ask all suppliers to understand the contents of these guidelines and proactively promote CSR activities, including by expanding them to their business partners.
Supplier Hotline
Mitsui High-tec has established the Mitsui High-tec Group Code of Conduct and is promoting compliance throughout the group.
As part of this effort, we have set up a compliance Consultation and Reporting Desk (named the Supplier Hotline) to receive inquiries from suppliers.
If you become aware of any conduct by our Group employees in your procurement transactions that is (or may be) in violation of laws, regulations, our Group’s Basic Procurement Policy, our Code of Conduct, etc., please report it to this hotline.
The purpose of this hotline is to ensure transparency and fairness in transactions with suppliers and to maintain and develop business relationships.
Privacy Protection
Any information reported by suppliers will be handled with due consideration for the privacy of the informant.
Personal information provided in a report will be used by our group for the purpose of investigating, responding to, and reporting the results of the report. If personal information is to be used beyond the scope necessary to achieve these purposes, we will obtain the consent of the individual in each case, except as permitted by law.
For more information on how we handle personal information, please see our “Personal Information Protection Policy.”
Unfavourable Treatment
We will not treat any whistleblower or supplier in any detrimental manner as a result of the report.
However, this does not apply to reports made with the intent of obtaining unfair profits, causing harm to others, or other unfair purposes.
How to Report
As a general rule, we ask that you report using your real name. Anonymous reports are also accepted, but please be aware that there are limitations to the investigation we can perform to confirm the facts, and that we may not be able to take appropriate corrective measures.